Privacy Policy

Welwitschia Investment Private Limited (“Welwitschia”, “the Company”, “we”, “us” or “our”) is committed to protecting the privacy of every individual who interacts with us. This Privacy Policy explains how we collect, use, disclose, store and protect your personal data when you visit our website, submit an enquiry, apply for a role, or otherwise engage with us.

This Policy is published in accordance with the Digital Personal Data Protection Act, 2023 (“DPDP Act”), the Information Technology Act, 2000 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, together with such other laws and regulations of India as may be applicable. By accessing this website or providing us your personal data, you acknowledge that you have read and understood this Policy.

1. Data Fiduciary

For the purposes of the DPDP Act, Welwitschia Investment Private Limited is the Data Fiduciary that determines the purpose and means of processing your personal data. Our contact details are set out in the “Grievance Redressal” section below.

2. Personal Data We Collect

We may collect and process the following categories of data:

• Information you provide directly — your name, email address, telephone number, area of interest, professional details, and the content of any message, enquiry or career application you submit through our forms.
• Career application data — information contained in your curriculum vitae, portfolio or professional profile links that you choose to share with us.
• Technical and usage data — collected automatically when you visit the website, such as your device type, browser, approximate location derived from IP address, pages viewed, and referring links.

We do not knowingly collect financial account credentials, government identifiers, or other sensitive personal data through this website. You are requested not to submit such information through our public forms.

3. Purpose of Processing

We process your personal data only for lawful purposes, including to:

• respond to your enquiries and communicate with you;
• evaluate and process career applications and other expressions of interest;
• provide, maintain, personalise and improve our website and services;
• maintain records, and comply with applicable legal, regulatory and reporting obligations;
• protect the security and integrity of our systems and prevent fraud or misuse.

4. Lawful Basis and Consent

We process personal data on the basis of your consent, or for such legitimate uses as are permitted under the DPDP Act. Where processing is based on consent, you have provided such consent freely by submitting your information to us, and you may withdraw it at any time as described in the “Your Rights” section. Withdrawal of consent will not affect the lawfulness of processing carried out prior to withdrawal.

5. Disclosure and Sharing

We do not sell your personal data. We may share it only in the following circumstances:

• with authorised employees, officers and Data Processors who process data on our behalf under appropriate confidentiality and security obligations;
• with professional advisers, auditors, and service providers strictly for the purposes described in this Policy;
• where required to comply with any applicable law, regulation, court order, or lawful request by a governmental or regulatory authority;
• to protect our rights, property or safety, or those of our clients and the public.

6. Data Security

We implement reasonable security practices and procedures as required under the Information Technology Act, 2000 and the DPDP Act, including appropriate technical and organisational measures designed to protect personal data against unauthorised access, alteration, disclosure or destruction. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.

7. Data Retention

We retain personal data only for as long as is necessary to fulfil the purposes for which it was collected, or as required to comply with applicable legal, regulatory, accounting or reporting requirements. When personal data is no longer required, it will be erased or anonymised in accordance with the DPDP Act.

8. Your Rights

Subject to applicable law, and as a Data Principal under the DPDP Act, you have the right to:

• access and obtain a summary of the personal data we hold about you;
• request correction, completion or updating of your personal data;
• request erasure of your personal data, subject to legal retention obligations;
• withdraw your consent to processing at any time;
• nominate another individual to exercise your rights in the event of death or incapacity;
• grievance redressal in respect of any act or omission regarding your personal data.

To exercise any of these rights, please contact us using the details in the “Grievance Redressal” section. We may require verification of your identity before acting on a request.

9. Cookies and Analytics

Our website may use cookies and similar technologies to operate the site, remember your preferences, and understand how the site is used. You may control or disable cookies through your browser settings; however, doing so may affect certain features of the website.

10. Third-Party Links

Our website and forms may rely on or link to third-party services (for example, form-delivery services). These services are governed by their own privacy policies, and we are not responsible for their practices. We encourage you to review the privacy policies of any third-party services you interact with.

11. Children’s Data

Our website and services are not directed at children. We do not knowingly process the personal data of any individual below the age of eighteen (18) years without verifiable consent of a parent or lawful guardian, as required under the DPDP Act.

12. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in law or our practices. The revised version will be posted on this page with an updated “Last updated” date. We encourage you to review this Policy periodically.

13. Grievance Redressal

If you have any questions, concerns, or grievances regarding this Policy or the processing of your personal data, you may contact our Grievance Officer:

• Welwitschia Investment Private Limited
• Lakshmi Towers, B Block, 3rd Floor, Arcot Road, Kodambakkam, Chennai - 600 024, Tamil Nadu, India
• Email: coo.shanu@welwitschiainvestment.com

We will acknowledge and endeavour to resolve your grievance within the timelines prescribed under applicable law.